Shop Board

Equipment issues, repairs, and maintenance. Keep your fleet and tools running so crews can work.

The Shop Board tracks everything related to equipment and tools. When something breaks, needs maintenance, or isn't working right, it lands here for your maintenance team to address.

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What Goes Here

Card Type	Examples
Equipment & Fleet Maintenance	Mower won't start, truck needs service, skid steer hydraulics leaking, trailer lights out
Tool Maintenance & Repair	Trimmer not running right, chainsaw needs sharpening, backpack blower broken

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Columns

Cards move through these columns as repairs progress:

Column	What It Means
New	Issue just reported, needs assessment
Diagnosing	Looking at the problem, determining what's wrong
Waiting on Parts	Know the fix, waiting for parts to arrive
Fixing	Actively working on the repair
Done	Repaired and back in service
Scrapped	Equipment is beyond repair, being retired

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Who Works This Board

Maintenance team, mechanics, fleet manager, shop foreman. Anyone responsible for keeping equipment operational.

Daily habit: Check this board at the start of each day. Prioritize issues that have crews waiting or equipment sitting idle.

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Example Flow

1

Issue Reported

A crew member tells Lana: "The zero-turn on truck 3 is making a grinding noise when you engage the blades. It's getting worse."

2

Card Created

The LeanBoard Agent creates a card on the Shop Board in the New column.

3

Diagnosis

The mechanic pulls the mower in and inspects it. Spindle bearing is failing. Card moves to Diagnosing with notes, then to Waiting on Parts once the bearing is ordered.

4

Parts Arrive

The bearing comes in. Card moves to Fixing as the mechanic does the work.

5

Back in Service

Mower is repaired and tested. Card moves to Done. It's back on the truck tomorrow.

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Why This Matters

Equipment problems cost money in two ways: the repair itself, and the lost productivity while it's down. The faster issues get diagnosed and fixed, the less downtime crews experience.

The Shop Board creates visibility into:

• What's broken and waiting

• What's being worked on

• What's stuck waiting on parts

• Equipment that keeps having problems (patterns)

Track recurring issues. If the same mower keeps appearing on this board, it might be time to replace rather than repair. The board history tells the story.

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Tips

• Be specific when reporting. "Mower broken" is less helpful than "Zero-turn making grinding noise when blades engage." Good details speed up diagnosis.

• Use Waiting on Parts actively. This column shows what's blocked by external factors. If parts are taking too long, it's visible.

• Note what you find. When diagnosing, add notes to the card. This history helps with future repairs and replacement decisions.

• Don't skip Scrapped. When equipment is beyond repair, move it to Scrapped rather than just deleting the card. This documents the decision.

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Related Pages

Working with Cards

Creating, editing, assigning, and moving cards.

Field to Office Workflow

How requests flow from the field to boards.

LeanBoards Overview

All six system boards and how Kanban works.