Inventory with Lana
Tell Lana what changed. She updates the count. That's the whole process.
Lana is the fastest way to update inventory. No navigating to a screen, no finding the right row in a grid. Just say what happened.
What You Can Tell Lana
Lana handles inventory updates through normal conversation. These all work:
"Used 5 bags of dark hardwood mulch from Mike's Trailer"
On-hand drops by 5 for dark hardwood mulch at Mike's Trailer
"Received 20 rolls of trimmer line at the Main Yard"
On-hand increases by 20 at Main Yard
"We're out of 2-cycle fuel mix on Trailer 2"
On-hand set to 0 for fuel mix at Trailer 2
"Moved 10 bags of salt from the yard to the snow truck"
Decreases at yard, increases at snow truck
You can update multiple items in a single message. "I'm restocking this trailer. We added two more boxes of landscape staples, six PVC cement, three marking paints, two new sets of work gloves." Lana parses all of it.
You don't need exact field names or special commands. Talk naturally. Lana knows your catalog and locations.
Lana confirms before committing. When you request changes, Lana shows you exactly what she's about to update and asks you to confirm. You'll see each item, the location, and the quantity change before anything is saved. Say "yep" and she commits the updates and shows you the new on-hand counts.
What You Can Ask Lana
Lana doesn't just update counts. She knows your inventory state.
"What's running low?"
Items at or below their reorder point
"Do we have PVC ball valves?"
Count and location for that item
"What's on Lisa's Trailer?"
All items at that location
"How much trimmer line do we have total?"
Quantity across all locations
"What did we use this week?"
Recent transaction history
"Create reorder cards for the low items"
Generates reorder cards on your Ops Board grouped by vendor
Try it: Ask Lana what's running low
Scanning QR Codes
When someone scans a QR label, it opens a chat with Lana that already knows the item and location. The crew member just says what changed.
The conversation might look like this:
[Scans QR code for "Trimmer Line .095 / Main Yard / Shelf A"]
Crew member: "Grabbed 4 for today."
Lana updates the count and confirms.
This is the lowest-friction way to track inventory. No typing item names, no searching. Scan and talk.
The Conversational SOP
Your crew doesn't need to learn software. The whole process is:
Something comes in or goes out
Tell Lana (or scan and tell Lana)
Done
That's it. That's the SOP. You can write it on an index card. You can tell a new hire in one sentence: "When you take something or receive something, tell Lana."
The barrier isn't "do my people know the system?" It's "do my people remember to say something?" That's a much easier problem to solve.
Tips
Be specific. You've got seven types of mulch. "Used some mulch" doesn't help anyone. "Used 5 bags of dark hardwood mulch from Trailer 3" takes the same five seconds to say and gives Lana everything she needs. It's no harder to be precise, so don't be lazy about it.
Include the location if it matters. If you only have one location, Lana can figure it out. If you have items at multiple locations, say where: "from the Main Yard" or "on Trailer 3."
It works in any language. Crews can talk to Lana in Spanish, French, or any language they're comfortable with.
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