QR Labels
Everything has a place. Labels make that place visible, scannable, and real.
Why Labels Matter
In LEAN, there's a principle called 5S. The core idea is simple: everything has a designated place, everyone knows where that place is, and you can tell at a glance when something's missing or out of order. That's what labels do for your inventory.
A label on a shelf doesn't just say "scan here to update a count." It says "this is where 2-cycle fuel mix goes." When the shelf is empty, the label is still there telling the next person what belongs there and where to put it back. When a trailer bay is labeled, a new crew member doesn't have to ask where things go. The trailer tells them.
That's the foundation. The scanning part just makes it effortless to keep everything current.
What a QR Label Does
Each label can include:
Item name so you can read it at a glance
SKU if the item has one
Location and sub-location where the item is stored
Company name for identification
QR code that opens a conversation with Lana pre-loaded with the item and location context
You choose what shows on your labels. The Label Settings panel lets you toggle each field on or off so labels have exactly the information you need.
When someone scans the QR code, they don't need to know how the system works. They just tell Lana what changed: "Used 3" or "Received 15." Lana handles the update.
Printing Labels
From the Catalog tab, select the items you want to print labels for using the checkboxes. Click Print Labels in the toolbar.
Choose a Template
Six label templates are available, designed for standard Avery label sheets:
Small (Avery 6570)
32
1.75" x 1.25"
Small bins and containers
Small Horizontal (Avery 5160)
30
2.625" x 1"
Address-label sized, horizontal
Compact Asset Tag (Avery 6572)
15
2.625" x 2"
Equipment and tools
Medium (Avery 61520)
14
2.625" x 1.25"
General purpose (default)
Standard (Avery 5523)
10
4" x 2"
Shelves and bins
Large (Avery 5526)
1
5.5" x 8.5"
Outdoor signage, trailer bays
Company Logo
You can upload your company logo to appear on every label. The logo prints alongside the QR code for easy identification. Use the Change button in Label Settings to upload or replace your logo.
Horizontal logos work best. Use a simple, high-contrast image for small labels.
Print and Apply
The system generates a PDF. Print it on the matching Avery label sheet and apply labels to the corresponding storage locations.
Starting position. If you've already used some labels from a sheet, you can set a starting position so the system skips labels you've already peeled off.
How Scanning Works
A crew member walks up to a bin labeled "Trimmer Line .095 / Main Yard / Shelf A."
They scan the QR code with their phone camera. A chat with Lana opens, already knowing which item and location they're looking at. They say: "Used 4 rolls today."
Lana updates the on-hand quantity. If the new quantity drops below the reorder point, a card appears on the Ops Board.
No login to a spreadsheet. No remembering how the system works. Scan, talk, done.
Where to Put Labels
Think about where someone would be standing when they need to update a count:
On the bin or shelf where items are stored. When someone grabs trimmer line from Shelf A, the label is right there.
On the trailer bay or compartment. Each section of a trailer that holds specific items gets its own label.
At the yard staging area. If materials come in through a specific area, labels there prompt the receiving person to update counts.
On equipment itself. The Compact Asset Tag template works well for individual pieces of equipment, power tools, or anything with a serial number worth tracking.
Tips
Laminate for outdoor use. The Large template works well for trailer signage, but laminate it or use a weatherproof sleeve.
Replace damaged labels. A QR code that won't scan is worse than no label. Check your labels periodically and reprint any that are worn.
Label the spot, not just the item. The label stays when the item is gone. That's the whole point.
Related Pages
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