Overview
Know what you have, where it is, and when to reorder. No spreadsheets, no guessing, no emergency runs to the supplier.
Inventory tracks your materials, supplies, and equipment across every location in your business. Trailers, yards, shops, shelves, bins. If it has a place and a quantity, it belongs here.
Why This Matters
Every landscape company loses money to inventory problems. Sometimes slow and steady, sometimes fast and catastrophic. A crew shows up short on fasteners and someone makes a $12 run to Home Depot. That run costs you 45 minutes and $200+ in lost production while a three-person crew sits. A skid steer sits at a job site for two weeks because nobody remembers which crew left it there. You go to grab a fitting from the shelf and it's just not there, so you order more of what you probably already have somewhere. Multiply any of that across five crews over a week and the numbers get ugly fast.
These aren't technology problems. They're visibility problems. You can't manage what you can't see.
LeanScaper OS: Inventory connects directly to the Operations pillar. Visible stock levels, clear ownership, continuous flow. These are LEAN principles applied to your materials and equipment, not just your work.
Inventory Solves All of That
You know what you have and where it is. Every item, every quantity, every location. No more guessing, no more ordering what you already own. Your catalog answers "do we have it?" and "where is it?" before anyone has to make a trip.
You never run out without warning. Set a reorder point on any item. When stock drops below it, Lana puts a card on your Ops Board. You see it before your crew does, and you reorder before it becomes someone's emergency run.
Your crews own it. Your crews already know what's on their trailer. Now they keep it current. Scan a QR label or tell Lana what went out and what came back. No forms, no apps to learn, just a conversation. The skid steer doesn't go missing because everyone's talking to the same system.
Your Daily View
When you open Inventory, you have two ways in:
Dashboard
Tells you what needs attention right now. Where you're low, where you're out, and what's changed. Open this first thing in the morning and you know exactly what to act on.
Catalog
Your entire inventory in one place. Search, filter, reorder, edit, and manage everything fast. This is where the work happens.
How It Connects
Inventory doesn't live in isolation. It connects to the rest of LeanScaper AI:
Inventory + LeanBoards. You never have to wonder when to reorder. When stock gets low, a reorder card shows up on your Ops Board. Batch them by vendor and place one order instead of five. Reordering becomes a workflow, not a scramble.
Inventory + Lana. "Hey Lana, I used 5 bags of mulch." Done. Your crew talks to Lana the same way they'd tell a coworker, and the numbers stay current. Ask her what's running low, what's at a specific location, or what you ordered last month. Inventory stays up to date because updating it is just a conversation.
Inventory + QR Labels. Stick a label on a bin, a shelf, or a trailer bay. Anyone on your crew scans it and they're instantly in a conversation about that exact item at that exact location. No searching, no navigating. The label does the work.
Inventory + 5S. If you're running 5S (Sort, Set in Order, Shine, Standardize, Sustain), this is where it comes to life. Every item has a place, every place has a label, and every label connects to a live system. 5S stops being a philosophy and starts being how your shop actually runs.
Getting Started
If you're new to Inventory:
Start small. Don't try to catalog everything on day one. Pick 10-20 fast-moving items that cause the most pain when they run out. Fasteners, fuel mix, trimmer line, common fittings.
Set up your locations. Create locations for each trailer and your main yard or shop. Add sublocations later as you get comfortable.
Set reorder points. How low is too low? Set that number and Lana watches it for you.
Print labels. Even a few labels on your most-used bins makes a difference.
Tell your crew. "When you take something, tell Lana. When you put something back, tell Lana." That's the SOP.
Try it: Ask Lana what's in your inventory
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